|Mailing Address:New Mexico State University
Central Purchasing and Risk Management AdministrationMSC 3890
PO Box 30001
Las Cruces, NM 88003-8001
|Physical and Express Courier Delivery Address:2850 Weddell Street
Hadley Hall Room 100
Las Cruces, NM 88003-8001
When a departmental request for goods and/or services exceeds $60,001, it is put out for competitive bid. This is accomplished through either an Invitation to Bid (ITB) or Request for Proposal (RFP). Consequently, our main function is to process all of the necessary paperwork and supporting documents for the ITB’s and RFP’s. We create the documents needed for the bid process, provide bids to vendors requesting them, assist in the bid opening and answer any general questions about the bid process.
An open, competitive bidding process conducted by the Central Purchasing Office (CPO) is the key to the NMSU purchasing system. The following is a brief explanation of our bidding process and important bidding information.
Invitation to Bid (ITB)
The Invitation to Bid (ITB) is used when price alone is the determining factor once it is established that all minimum specifications are satisfied. An ITB is submitted via sealed envelope to the Central Purchasing Office (CPO). ITB’s are opened publicly and vendors are welcome to attend. All ITB’s are opened at 4:00 p.m. (unless otherwise noted).
Request for Proposal (RFP)
When utilizing the Request for Proposal (RFP) process, other factors are considered in addition to price. A set of evaluation criteria and assigned percentages established by the department are used in determining the resulting awardee. RFP’s are also submitted via sealed envelope to CPO. RFP’s are NOT opened publicly. All RFP’s are opened at 2:00 pm.
All ITB’s and RFP’s are advertised in the Las Cruces Bulletin, in the legal section.
Requesting RFPs and obtaining technical information on bids/RFP
New Automated Bid System for all Invitations to Bid
All of our invitations to Bid are now on an Automated Bid System. All vendors are encouraged to register on the Automated Bid System. This system will automatically notify you of any bids that match the commodities you register with. You will also be able to respond to bids through the system.
If you are unable to register with our new Automated Bid System, please call 575-646-2916 to request a hard copy of the Invitation to Bid. If you are responding on a hard copy, it must be delivered in a sealed envelope before the opening date.
RFPs can still be requested from our website under the bid listing. Before requesting an RFP, please click on the RFP number to see a description. Some of the descriptions are brief, but contain information that can help in deciding on whether your company can provide the product/services. When you request an RFP, do not contact the buyer. Use the request form or call the bid desk at (575) 646-2916. This helps to get your RFP to you more efficiently with less delays. Once you receive the RFP, if you have questions regarding the specifications, e-mail the buyer. There is a directory on our website with all of the buyers e-mail addresses. If you have questions about shipment address, opening dates, inquiry about addenda’s being issued or any other general questions, call or e-mail the bid desk.
Last Updated: 2/17/16